Tip # 1 Be Strict With Your Guests’ Attendance.
State it clearly on your invites that RSVPs are required and not responding by a certain deadline means they are not “in”. Once you get the required number of guests and confirm them, close your invites. Don’t confirm anyone else. As the organiser, you will get the usual “Can I still come?” routine and your tendency is to please your guests but when you organise a party on a yacht – you just can’t.
Unlike hosting in a hotel – there is simply “no space”.
Tip # 2 Go “Yacht Hopping” Before You Settle On The One
Just like you would “venue visit” when you organise an event. Organising an event on a yacht requires you to do the same except that you are doing this on water! Know your guests – are they cosy with each other? Will they enjoy “squeezing” or do they prefer slightly large spaces? What sorts of activities will you be organising on the yachts? Will you want to cruise? What are their charter fees? All these will help you decide which yacht to eventually choose.
Tip # 3 Know What You Are Getting With The Charter Fees
Really scrutinise the yachts for space constraints, what they allowed you to do or not to do on the yachts, and what goes with the charter fees e.g some yachts come with a fully equipped kitchen and some don’t. Some yachts do not include a generator when cruising – so there is no electricity and you may have to bring your own battery operated equipments when cruising.
Some yachts do not allow you to bring your food or may charge you a “loading fee” if you do. Some yachts have a barbeque pit on board and some don’t. So get to know the details and really know what you are getting with the charter fees so that there are no surprises later.
Tip # 4 Ensure Enough Food For Your Guests!
When you organise a party on a yacht, ensure that you order or stock up enough food and drinks for your guests. Remember, once you set sail, there is no way to get supplies! Some yachts provide a full dining experience with a chef on board, so you do not have to worry about lack of food – you just pay them:)
If however you are getting your own caterer make sure that you plan your meals well. If you plan to BBQ on board, ensure that all your meat and seafood are marinated in advance. Good to hire someone to barbeque for you when your guests are being entertained! Have light snacks, or finger foods as appetizer before you set sail and have staple foods like rice, pasta, baked potatoes – trust me, you get hungrier fast when you are out there cruising:)
Tip # 5 Have Music, Will Travel!
Not all yachts come equipped with fantastic sound systems or piped-in music. So you may need to bring your own boom box or an ipod with speakers and a good music collection. Its nice to have music playing in the background when your guests step on the yacht. So ensure the ambience on the yacht is well taken care of with good music. Or if you have a big budget – hire live jazz musicians to play on the yacht!
Tip # 6 Be Clear With Your Itinerary
When you charter a yacht, it goes by a minimum of 4 hours charter depending on the yacht charter company. Discuss with the yacht representative on what you can do within the 4 hours. There are many things you can do when you organise a yacht party – there is the dinner cruise -you can catch the Musical Fountain or Songs From The Sea and the fireworks at Sentosa from the open sea. Or you can opt for a cruise to the southern seas where they can take you to BBQ on one of the islands. Or you can just party on the yacht at the berth and not cruise. Whichever way you choose, be clear with them on what your plans are, so that they can arrange with the skipper or the yacht’s captain prior to your event.
Tip # 7 Be Prepared For Anything!
When you organise any event, contingency plans are the norm. The same goes for organising a yacht party. For example, some of your guests may be prone to sea sickness – yes! it does happen. So make sure you have seasick pills – or pre-warn your guests to have them before getting on board. Be prepared for wet weather – in case it rains heavily, the skipper may choose not to cruise as the water is choppy so make sure that even if the yacht docked at the berth, that the yacht is big enough and the guests will still have a good time on the yacht with good food and good music. Make sure you have ice boxes filled with ice, in case the refrigerator do not work when cruising and you still need to chill your drinks. Or there could be power failure when you have a night cruise – so get ready those torches and spare batteries! In short – be prepared for anything:)
©2011 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd